Online scheduling system for community service & volunteering

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Organize your community service events effortlessly

Tailored for community organizers

Streamline the planning of community service events. Schedule volunteer activities, community meetings, and service projects. Customize registration forms, manage participant lists, and set up automated reminders for upcoming events.

Integrates with your systems

Ensure seamless coordination by syncing with calendar apps. Link up with payment gateways for donations or event fees and use SMS for direct updates to volunteers and participants.

Cost-effective for any size

Starting at just $ 9 per month, our plans are designed to support community initiatives of all sizes. Grow your impact without stretching your budget, ensuring every dollar goes further towards your service goals.

Example of a SuperSaaS schedule on a computer for community service & volunteering
Example of a SuperSaaS schedule on a mobile device for community service & volunteering
Example of a SuperSaaS widget-type schedule on a tablet device for community service & volunteering

Features of our community service & volunteering scheduling software

Volunteer self-booking

Save time by pre-defining how and when volunteers can book or reschedule events and meetings in your schedule without your involvement

Adapts to your business

All the functionality you need for community service & volunteering such as defining available shifts, specify the number of volunteers needed, and manage volunteer assignments

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as skills, interests or resources to offer

Add to your website

Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Calendar customization galore

Set custom appointment lengths, specify what information users are required to fill out, specify the location of events, etc.

User management

Set separate access levels for team members or create user groups with access to specific schedules

Reporting & analytics

Gain insights in your bookings or export to a different program, such as Excel

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

Why community service organizations offer online scheduling to their volunteers

SuperSaaS schedule on a laptop

Volunteers scheduling service sessions 24/7 online

With online scheduling software, you can easily allow volunteers to register their availability and open up volunteering time slots online at any time. Automation not only saves you time but also prevents unused service slots. And volunteers appreciate the ability to schedule sessions outside of regular hours, too.

  • Flexible scheduling: accommodate volunteers’ schedules by allowing them to book their participation when it suits them best.
  • Easy rescheduling: allow volunteers to easily reschedule their availability, ensuring higher participation rates.
  • Capacity management: easily manage attendee limits for each session to prevent overcrowding.

A variety of opportunities for your community service organization

Let the system handle scheduling and discover new opportunities for your organization.

  • Highly customizable: match your volunteering efforts by defining appointment lengths, outlining which volunteer and participant details are needed, and indicating event locations.
  • Combining schedules: perfect for booking activities that require coordination between multiple resources and volunteers.
  • Matching availability: when a volunteer sets their schedule to available, it frees up slots in another schedule that is open for booking by those in need of assistance.

Optimized for community service and volunteering scheduling

Based on feedback from community service organizations, we have optimized our software to cater to the unique scheduling needs of volunteer activities.

  • Recurring sessions: use the system for one-time events or for scheduling recurring service sessions.
  • Session types: let volunteers easily select from different types of service sessions your organization offers, such as cleanup, tutoring, or mentoring activities.
  • Volunteer management: maintain a database of volunteer information and service history for better organization and coordination.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
Helping Hands Initiative
I want to volunteer!
Helping Hands Initiative
I want to volunteer!
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

SuperSaaS is super easy to set up and customize. It took all the pressure off the staff from having to make appointments and now all of us can create appointments on the schedule simultaneously.

Tiffany G., Director of Community Impact

We have piloted several online booking calendars – this is by far the best and most flexible. We are a recording studio and bands just love being able to book themselves in! We have noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • Nonprofit Organizations
  • Charitable Foundations
  • Community Centers
  • Animal Shelters and Rescue Organizations
  • Homeless Shelters
  • Food Banks and Pantries
  • Environmental Conservation Groups
  • Youth Mentorship Programs
  • Elderly Care Facilities
  • Hospital or Healthcare Volunteer Programs
  • Tutoring or Education Assistance Programs
  • Disaster Relief Organizations
  • Habitat for Humanity or Similar Housing Initiatives
  • Cultural and Arts Organizations
  • Community Gardens or Urban Farming Projects
  • and more…
Kate Dahl

Talking to a long time customer

Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.

Read Kate’s story

The benefits for your organization

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Ease of access

Allow community members to book appointments or services anytime, from anywhere. This kind of self-service capability is usually preferred in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, ensuring better attendance at events and appointments

Frequently asked questions

The answers you never knew you needed

General questions

What sets SuperSaaS apart from the competition? SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.

This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.

Our large scale also means we can spread our cost over a large number of customers, which results in a better price.

Do I need to have my own website? SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.
Do you have a mobile app?

When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.

You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.

Can I connect SuperSaaS with other calendars?

You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.

This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.

Subscriptions and billing

Is the free version really free? SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.

Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.

Can I switch to a bigger or smaller plan? You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.
What happens if I exceed my appointment limit?

When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).

We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.

Do you charge when my users pay for bookings?

If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS and we do not charge any fee.

It’s also possible to use the built in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.

More information can be found in our support documentation.