Online scheduling system for workforce planning

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Optimize your workforce planning and scheduling

Tailored for resource management

Efficiently manage employee schedules, shift patterns, and project assignments. Customize the system for various roles, departments, and project needs. Allow clients to select a slot where a specific type of employee is available.

Seamless integration

Automatically sync workforce schedules with the team’s calendar apps. Utilize SMS or email for shift confirmations, reminders, and schedule changes.

Affordable for any business size

Starting at just $ 9 per month, our scalable solution supports businesses of all sizes. Paid plans simply include all features.

Example of a SuperSaaS schedule on a computer for workforce planning
Example of a SuperSaaS schedule on a mobile device for workforce planning
Example of a SuperSaaS widget-type schedule on a tablet device for workforce planning

Features of our workforce planning software

Staff self-booking

Save time by pre-defining how and when staff can book or reschedule slots in your schedule without your involvement

Adapts to your business

All the functionality you need for workforce planning such as defining different types of shifts, such as regular shifts, on-call shifts, or overtime shifts

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as required employee skills, certifications or preferences

Add to your website

Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Your business, your rules

Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process

Many payment options

Ask customers to pay at the time of bookings, or send an invoice afterwards, through your own payment provider

Combine or synchronize calendars

Let the availability of staff depend on another calendar, such as their personal Google or Outlook calendar or combine schedules into one

Calendar customization galore

Add clients to a waiting list, add buffer time, create recurring appointments

User management

Set separate access levels for team members or create user groups with access to specific schedules

Reporting & analytics

Gain insights in your bookings or export to a different program, such as Excel

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

The advantages of online workforce planning and scheduling systems

SuperSaaS schedule on a laptop

Empower your workforce to schedule shifts 24/7 online

Utilize online scheduling software to allow your employees to select shifts, request time off, or swap shifts with colleagues at any time. This automation saves managerial time, ensures optimal staffing levels, and enhances employee satisfaction.

  • Optimize staffing: cover shifts while staff choose which shifts best fit their schedules.
  • Flexible shift management: enable easy shift changes and cancellations within predetermined time frames to adapt to fluctuating demand.
  • Minimize absenteeism: send automatic shift confirmations and reminders to reduce no-shows and last-minute absences.
  • Recurring schedules: create repeating shifts so staff can sign up for multiple shifts at once.

Unlocking new efficiency and engagement opportunities

Automate administrative tasks related to payment and scheduling, freeing up time to focus on strategic workforce management and employee engagement.

  • Dynamic scheduling: implement flexible scheduling rules to manage peak times, employee preferences, and leave requests efficiently.
  • Combine agenda’s: easily assign necessary resources like equipment or vehicles to specific shifts, and ensure they’re available.
  • Event-based staffing: use the system to manage staffing for special events, ensuring adequate coverage for high-demand occasions.

Tailored for modern workforce management needs

Informed by the challenges of contemporary workforce management, our system is designed to streamline scheduling, enhance communication, and improve employee engagement, making it an ideal solution for businesses of all sizes.

  • Manage multiple locations: keep an overview as your business grows, linking employees to their respective locations. Add new locations anytime without any extra cost and grow your business with more bookings.
  • Scalability: no limit on the number of employees or shifts, allowing for seamless expansion and adaptation to business needs.
  • Collect staff details: add a registration form to collect personal data, salary information, and emergency contact details for all your employees or temporary workforce.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
OptiStaff Solutions
Let’s work
OptiStaff Solutions
Let’s work
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

Our staffing organization had always scheduled appointments the manual way – through calls and email. What a lifesaver SuperSaaS has been. In the months we have used it we have saved time and resources. The schedule is easy to administer and easy to use. I recommend this product for all looking for an appointment scheduling solution.

Ray Bevens, Computer Support Manager

We have piloted several online booking calendars – this is by far the best and most flexible. We are a recording studio and bands just love being able to book themselves in! We have noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • Human Resources Consulting
  • Talent Management Consulting
  • Strategic Workforce Planning Services
  • Workforce Analytics and Forecasting
  • HR Technology Solutions
  • Organizational Development Consulting
  • Workforce Optimization Services
  • and more…
Kate Dahl

Talking to a long time customer

Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.

Read Kate’s story

The benefits for your business

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Better service

Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.

Frequently asked questions

The answers you never knew you needed

General questions

What sets SuperSaaS apart from the competition? SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.

This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.

Our large scale also means we can spread our cost over a large number of customers, which results in a better price.

Do I need to have my own website? SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.
Do you have a mobile app?

When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.

You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.

Can I connect SuperSaaS with other calendars?

You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.

This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.

Subscriptions and billing

Is the free version really free? SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.

Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.

Can I switch to a bigger or smaller plan? You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.
What happens if I exceed my appointment limit?

When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).

We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.

Do you charge when my users pay for bookings?

If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS and we do not charge any fee.

It’s also possible to use the built in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.

More information can be found in our support documentation.