Online scheduling system for workshops & trainings

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Streamline your workshops and training session bookings

Designed for educators and trainers

Efficiently manage the scheduling of workshops, seminars, and training sessions. Customize event times, ensure trainer and room availability, and manage attendee registrations.

Seamless integration

Automatically send a link to a Google Meet or Zoom meeting. Keep your schedules in sync with the individual calendar of each trainer. Offer secure online payment options for course fees and use SMS or email for confirmations, preparations and reminders.

Affordable for any organization size

With plans starting at just $ 9 per month, our solution is scalable to support organizations of all sizes. Paid plans simply include all features.

Example of a SuperSaaS schedule on a computer for workshops & trainings
Example of a SuperSaaS schedule on a mobile device for workshops & trainings
Example of a SuperSaaS widget-type schedule on a tablet device for workshops & trainings

The features of our online booking software for workshops & training

Participant self-booking

Save time by pre-defining how and when participants can book or reschedule trainings in your schedule without your involvement

Adapts to your business

All the functionality you need for workshops & trainings such as setting limits on the number of participants per session and managing changes or cancellations

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as experience level or dietary restrictions

Add to your website

Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Your business, your rules

Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process

Many payment options

Ask customers to pay at the time of bookings, or send an invoice afterwards, through your own payment provider

Combine or synchronize calendars

Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule

Calendar customization galore

Add clients to a waiting list, add buffer time, create recurring appointments

User management

Set separate access levels for team members or create user groups with access to specific schedules

Reporting & analytics

Gain insights in your bookings or export to a different program, such as Excel

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

Why offering online booking for workshops & training sessions is essential

SuperSaaS schedule on a laptop

Participants booking workshops & training sessions 24/7 online

Allow participants to easily register for workshops, training sessions, and seminars at any time, from any device. Our online scheduling system streamlines the process, saving time for both organizers and attendees, and ensuring maximum participation.

  • Flexible scheduling options: accommodate both group sessions and individual follow-up meetings seamlessly.
  • Participant information: use registration forms to gather essential details and preferences from participants. Track attendance and engagement for ongoing improvement.
  • Virtual appointments: send a link automatically for (video) conferencing services like Google Meet and Zoom, when meeting virtually.
  • Minimize no-shows: automatic confirmations and reminders help ensure high attendance rates.
  • Increase occupancy rate: use a waiting list with automatic or manual placement and notifications to maximize your occupancy rate and inform users when a spot in a class becomes available.

Streamline operations with an online scheduling system

Automate scheduling to fill your sessions effortlessly, reduce administrative burdens, and focus more on delivering high-quality content.

  • Reduce administrative workload: let the system handle booking logistics, from initial registration to final feedback.
  • Resource management: efficiently book rooms, equipment, and any necessary materials for each session.
  • Approval process: maintain control over attendee lists by reviewing and approving registrations as needed.
  • Buffer time: include preparation and wrap-up time in your scheduling to maintain quality and organization.
  • Online payments: simplify the collection of fees for premium workshops or materials with integrated payment solutions.

Comprehensive solution for workshop & training management

Based on feedback from professional trainers and workshop leaders, we’ve developed a system that caters to all aspects of workshop scheduling, participant management, and resource allocation.

  • Unlimited scalability: effortlessly manage any number of classes, trainers, and resources without extra costs.
  • Multi-language support: make your workshops accessible to a global audience with support for 34 languages.
  • Event organization: seamlessly integrate event registration for larger seminars or special guest lectures.
  • Automated follow-ups: send out materials, feedback forms, or further learning opportunities after each session.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
Schedule training
Schedule training
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

SuperSaaS is user-friendly and easy for an administrator to add and maintain classes/sessions. I like that they maintain the history of the session for a given period of time. It helps when needing to go back and see if a specific person took that session. SuperSaaS makes it easier to record class entries instead of manually tracking registration via emails.

Matthew S, Trainer

We have piloted several online booking calendars – this is by far the best and most flexible. We are a recording studio and bands just love being able to book themselves in! We have noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • Online classes
  • Course bookings
  • Language schools
  • Coaching classes
  • Tutoring
  • Coaching classes
  • Workshops
  • and more…
Kate Dahl

Talking to a long time customer

Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.

Read Kate’s story

The benefits for your business

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Better service

Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by customers in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.

Frequently asked questions

The answers you never knew you needed

General questions

What sets SuperSaaS apart from the competition? SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.

This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.

Our large scale also means we can spread our cost over a large number of customers, which results in a better price.

Do I need to have my own website? SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.
Do you have a mobile app?

When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.

You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.

Can I connect SuperSaaS with other calendars?

You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.

This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.

Subscriptions and billing

Is the free version really free? SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.

Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.

Can I switch to a bigger or smaller plan? You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.
What happens if I exceed my appointment limit?

When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).

We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.

Do you charge when my users pay for bookings?

If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS and we do not charge any fee.

It’s also possible to use the built in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.

More information can be found in our support documentation.