Online volunteer scheduling software to replace spreadsheets and paper forms
Our free plan is free forever.
Organize your volunteer work effortlessly
Streamline the planning of service events. Schedule volunteer activities, community meetings, and service projects. Customize registration forms, manage volunteer lists, and set up automated reminders for upcoming events.
Ensure seamless coordination by syncing with calendar apps. Link up with payment gateways for donations or event fees and use SMS for direct updates to volunteers.
Starting at just $ 9 per month, our paid plans are designed to support volunteer initiatives of all sizes. Grow your impact without stretching your budget, ensuring every dollar goes further towards your service goals. As a nonprofit you are welcome to keep using the free service below the maximum number of upcoming bookings.
“SuperSaaS is super easy to set up and customize. It took all the pressure off the staff from having to make appointments and now all of us can create appointments on the schedule simultaneously.”
Features of our scheduling software
Volunteer self-booking
Save time by predefining how and when volunteers can book or reschedule events and meetings in your schedule without your involvement
Adapts to your business
All the functionality you need for volunteering such as defining available shifts, specify the number of volunteers needed, and manage volunteer assignments
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as skills, interests or resources to offer
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Calendar customization galore
Set custom appointment lengths, specify what information users are required to fill out, specify the location of events, etc.
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming booking traffic, or export data to various apps, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why nonprofit organizations offer online scheduling to their volunteers
Volunteers scheduling service sessions 24/7 online
With online scheduling software, you can easily allow volunteers to register their availability and open up volunteering time slots online at any time. Automation not only saves you time but also prevents unused service slots. And volunteers appreciate the ability to signup for shift outside regular hours, too.
- Flexible scheduling: accommodate volunteers’ schedules by allowing them to book their participation when it suits them best.
- Easy rescheduling: allow volunteers to easily reschedule their availability, ensuring higher participation rates.
- Capacity management: easily manage attendee limits for each session to prevent overcrowding.
A variety of opportunities for your service organization
Let the software handle scheduling and discover new opportunities for your organization.
- Highly customizable: match your volunteering efforts by defining appointment lengths, outlining which volunteer details are needed, and indicating event locations.
- Combining schedules: perfect for booking activities that require coordination between multiple resources and volunteers.
- Matching availability: when a volunteer sets their schedule to available, it frees up slots in another schedule that is open for booking by those in need of assistance.
Optimized for volunteering scheduling
Based on feedback from service organizations, we have optimized our software to cater to the unique scheduling needs of volunteer activities.
- Recurring sessions: use the software for one-time events or for scheduling recurring service sessions.
- Session types: let volunteers easily select from different types of service sessions your organization offers, such as cleanup, tutoring, or mentoring activities.
- Volunteer management: maintain a database of volunteer information and service history for better organization and coordination.
Easily add volunteer scheduling to your website
Don’t take it from us,
take it from our customers
- Nonprofit Organizations
- Charitable Foundations
- Community Service
- Animal Shelters and Rescue Organizations
- Homeless Shelters
- Food Banks and Pantries
- Environmental Conservation Groups
- Youth Mentorship Programs
- Elderly Care Facilities
- Hospital or Healthcare Volunteer Programs
- Tutoring or Education Assistance Programs
- Disaster Relief Organizations
- Habitat for Humanity or Similar Housing Initiatives
- Cultural and Arts Organizations
- Community Gardens or Urban Farming Projects
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your volunteer schedule with your favorite apps and software
Explore the range of powerful integrations that add to SuperSaaS being the most flexible free software for volunteer scheduling.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits for your volunteer organization
Increased efficiency
Automating the scheduling process removes the need for someone to manually coordinate schedules in a spreadsheet, saving time and reducing human error.
Ease of access
Allow volunteers to sign up for a shift anytime, from anywhere. This kind of self-service capability is usually preferred in today’s digital world.
Decreased no-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed shifts, ensuring better attendance
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.