Online booking system for conference & meeting rooms
Our free plan is free forever.
Scheduling meeting rooms made simple, streamlined and stress-free
Effortlessly manage your space with our booking system. Schedule availability and capacity for each room, set up recurring meetings, and adjust room configurations for specific meeting needs.
Automatically sync bookings with calendar apps to avoid double-booking. Integrate with payment systems for conference room services and use SMS and email for booking confirmations and reminders.
Get started from just $ 9 per month with a plan that scales with your business needs. Whether you’re a small business or a large corporation, our service accommodates your room booking requirements without breaking the bank.
Features of our software for booking conference & meeting rooms
Customer self-booking
Save time by pre-defining how and when customers can book or reschedule rooms or a workplace without your involvement
Adapts to your business
All the functionality you need for conference & meeting rooms such as a centralized dashboard where you can define the availability of each room, set up time slots, and manage reservations
Meeting room configuration
Automatically add buffer time between booking slots to allocate time for setting up, cleaning up or resetting the room and equipment
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as required AV equipment or catering services
Add to your website
Display digital signage on a tablet at the entrance of a room. Or integrate your room schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin
Confirmations & reminders
Send automated email/SMS reminders for meeting room bookings. And send automated follow-up messages for further instructions.
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule
User management
Create user groups to only allow certain customers or teams to book specific meeting rooms, desks or meeting room resources.
Reporting & analytics
Find out your busiest hours, most frequently booked meeting spaces and other booking statistics to monitor usage or export to a different format
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why online reservation of meeting spaces makes so much sense
Your customers booking rooms 24/7 online
With online reservation software you can easily let customers book rooms or workplaces online at any time. Through automation you save time, ensure your spaces are utilized to maximum capacity, and offer extra service to customers.
- Increase satisfaction: allow customers to make reservations and reschedule when it suits them best.
- Reduce no-shows: automatically send booking confirmations and reminders shortly before the reserved time.
- Buffer time: automatically add buffer time between booking slots to allocate time for setting up, cleaning up or resetting the room and equipment.
- Recurring bookings: use the system for single reservations or for recurring bookings.
A variety of commercial opportunities
Let the system take care of payment upfront, but also discover new commercial opportunities.
- Pricing rules: apply price rules to allow members to book for free or use credits and to have non-members pay upfront, or set peak and off-peak rates.
- Promotions: attract new customers by creating your own sales coupons and promotional offers (e.g. “First booking free” or “Rent 10, get 1 free”).
- Cross-selling: let customers easily add a resource to their reservation, such as a projector or conference phone.
- Events: use SuperSaaS also as a registration system when you’re organizing events.
An online reservation system is a great fit for space management
Many of our customers are in facilities management or running a meeting room reservation business. Based on their feedback we have optimized and added features over many years, so the system now covers any scheduling need your business may have.
- Unlimited: there are no limits on the number of schedules or resources on all of our paid packages.
- Cancellation policy: determine if and how far in advance reservations can be changed or canceled.
- Internal notifications: send automated messages via Slack or email to relevant staff members for cleaning the room after the meeting or to the IT team for setting up the projector for the next appointment slot.
- On-the-spot: use QR codes or tablets next to rooms for on-the-spot reservation.
- Split rooms: divide a meeting room into two separate sections with a divider, and allow either the whole room or each half to be reserved independently.
Easily add a room booking system to your website
Don’t take it from us,
take it from our customers
- Meeting rooms
- Online rooms
- Conference rooms
- Event venues
- Co-working spaces
- Classrooms
- Desks
- Office resources
- Workplaces
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your room booking system with your favorite apps and software
Explore the range of powerful integrations that add to SuperSaaS being the most flexible online booking and appointment management system for all types of organizations.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits of a meeting room booking system for your business
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by customers in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed reservations, making sure that your business operates at maximum capacity.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.