The flexible online booking software for conferences and seminars
Our free plan is free forever.
Conference scheduling made simple, streamlined and stress-free
Streamline the planning and booking of conferences, seminars or group meetups. Manage schedules, customize registration forms, and handle attendee lists with ease. Enable early bird pricing, discounts, and special offers.
Integrate with your existing systems. Offer secure online payment options for registrations and utilize SMS and email for booking confirmations, reminders, and updates.
Get started with plans as low as $ 9 per month, designed to accommodate conferences and seminars of any scale. Expand your offerings and reach without stretching your budget.
“I have researched well over 200 scheduling systems in depth both programmatically and ‘out of the box’. There is nothing that compares with SuperSaaS. The peace of mind I get from it’s ease-of-use and reliability is worth it’s weight in gold.”
Features of our booking system for conferences and seminars
Customer self-booking
Save time by predefining how and when customers can book or reschedule bookings without your involvement
Adapts to your business
All the features you need for conference management such as managing availability of staff members, vendors, or even subcontractors involved in conference execution
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as contact info, dietary restrictions or food preferences
Add to your website
Integrate your booking schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar, so bookings there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Add clients to a waiting list with automatic or manual placement, add buffer time, create recurring bookings
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming conference booking traffic, or export analytics data to various apps, such as Excel for effective conference management
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why organizers are turning to conference scheduling software
Enable clients to book conferences online 24/7
Facilitate an effortless online scheduling experience for your conferences, seminars, or workshops, allowing participants to register at their convenience. Streamline your conference planning process, saving time and ensuring your conferences are fully booked.
- Efficient management: automate the booking and registration process to focus more on conference content and less on administrative tasks.
- Minimize no-shows: send automatic confirmations and reminders to ensure high attendance rates.
- Flexible scheduling: offer the system for both individual conference registrations or multiple session bookings.
- Capacity management: easily manage attendee limits for each session, ensuring conferences are neither under nor overbooked.
- Waiting list functionality: maintain high occupancy by automatically offering spots to waitlisted customers as they become available.
Find new commercial opportunities
Secure payments upfront while uncovering new opportunities for growth and engagement through your conferences.
- Advance payments: streamline revenue collection by accepting payments at the time of booking.
- Packages: offer credit packages for booking multiple conferences over a longer period
- Dynamic pricing: implement pricing strategies for peak demand sessions or last-minute openings.
- Special offers: entice new and returning clients with promotions (e.g., “Register for two, get the third at half price” or “Early bird discounts”).
- Complementary offerings: cross-promote other conferences, merchandise, or services to attendees during the booking process.
Tailored for conferences and seminars
Leveraging insights from event professionals, our platform has been refined to address the unique complexities of managing conference registrations, ensuring a seamless experience for both organizers and participants.
- Unlimited conferences: organize and manage schedules for as many conferences as you need, without additional fees for multiple listings.
- Attendee information: collect essential visitor details upon registration and export the data to analyze attendance or print name badges. Use QR codes for tracking attendance.
- Breakout sessions: allow attendees to book 1-on-1 meetings in a separate meeting room by providing available time slots for specific topics.
- Post-event engagement: automatically send thank-you messages, surveys, or follow-up materials to continue engagement after the conference.
- Flexible cancellation policies: set clear terms for how attendees can change or cancel their registrations, keeping your conferences full and attendees informed.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Meetups
- Seminars
- Catering
- Event Photography and Videography
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your conference booking system with your favorite software solutions
Explore the range of powerful integrations that add to SuperSaaS being the most flexible online booking software for conferences.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits for your conference business
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by today’s customers.
Decreased no-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed bookings, making sure that your seminar has a high attendance.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.