Online appointment scheduling system for schools & universities
Our free plan is free forever.
Streamline your school and university scheduling
Efficiently manage class schedules, exam bookings, and academic events. Customize the booking system for lectures, seminars, and faculty meetings. Organize academic calendars and room allocations.
Automatically sync your SuperSaaS agenda’s with personal calendar apps. Utilize SMS or email for confirmations and reminders.
Starting at just $ 9 per month, our scalable solutions support educational entities from small schools to large universities. Paid plans simply include all features.
Features of our appointment booking software for schools & universities
Participants self-booking
Save time by pre-defining how and when participants can book or reschedule appointments in your schedule without your involvement
Adapts to your business
All the functionality you need for schools & universities such as managing the availability and restrictions of shared resources like computer labs, libraries, or sports facilities
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as student IDs or course codes
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Integrate a credit system
Offer the possibility to book a limited amount of classes per period (per user) based on a credit system
Combine or synchronize calendars
Link multiple schedules for teachers or sync with other calendars such as Outlook, Google Calendar, Microsoft 365 or Apple Calendar.
Calendar customization galore
Add clients to a waiting list, add buffer time, create recurring appointments
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why many schools and universities are offering online appointment booking
Students booking classes and parents booking appointments
Students, teachers and parents can view or access your online school scheduling system at any time, from any device — whether for exam registrations, school events, activities, appointments or managing class or classroom schedules.
- Versatile calendars: choose between one-on-one meetings or group lessons where multiple students can sign up.
- Track equipment: use a calendar to book shared equipment such as an overhead projector or sound system.
- Collect student details: you can add sign-up forms to capture student details such as their current level. Add notes to keep track of attendance and personal progress.
- Follow-ups: automatically send homework assignments after each lesson as a follow-up email/text.
Let the online schedule do the work for you
Save time and have your schedule filled the way you want without the usual back and forth.
- Reduce admin time: automate every aspect of the scheduling process so you can spend more time teaching your students.
- Approve appointments: achieve better control of your appointments by choosing to approve appointments first. The system notifies you every time a booking is created and you can approve/reject the booking according to your preferences.
- Reduce no-shows: send appointment confirmations and reminders automatically shortly before the reserved time.
- Buffer time: automatically add buffer time between appointments to allocate extra time for parents with a lot to discuss or for preparation of the next appointment.
Covers all requirements for educational scheduling
Many of our customers are running language schools too. Based on their feedback we have optimized and added features over many years, so the system now covers any scheduling need your business may have.
- Unlimited: no matter how many teachers, you can let them manage their own schedule and working hours at no additional cost.
- Speaks your language: available in 34 different languages to connect with your international students from all over the world.
- Events: use SuperSaaS also as a registration system when you’re organizing school events or for booking of sports fields, auditoriums or halls.
- Payments: add online payment collection during the booking process for tickets to school events or rental of your facilities.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Exams
- Field trips
- Online classes
- Parent-teacher conferences
- Student conferences
- Events
- Classroom bookings
- Sports field bookings
- Appointments with students
- Staff meetings
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your appointment schedule with your favorite apps and software
The online appointment scheduling system that allows you to integrate with your favorite apps and software
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits for your school
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your valuable time is used optimally.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.