Workshop & training scheduling software for educators and trainers
Our free plan is free forever.
Streamline your workshop and training session scheduling
Efficiently manage workshop and training session scheduling, from seminars and courses to one-on-one coaching. Customize event times, set trainer and room availability, and handle attendee registrations all in one place.
Automatically include a Google Meet or Zoom link with every virtual training booking. Sync each trainer’s calendar, collect online payments for course fees, and keep participants informed with automated SMS and email confirmations and reminders.
With plans starting at just $ 9 per month, our workshop scheduling software scales to fit organizations of all sizes. Paid plans include all features with no hidden fees.
“SuperSaaS is user-friendly and easy for an administrator to add and maintain classes/sessions. I like that they maintain the history of the session for a given period of time.
It helps when needing to go back and see if a specific person took that session. SuperSaaS makes it easier to record class entries instead of manually tracking registration via emails.”
Why training providers choose workshop scheduling software
Let participants book workshops and training sessions online 24/7
Give participants the freedom to register for workshops, training sessions, and seminars at any time, from any device. Our workshop scheduling software eliminates manual sign-up processes, saving time for organizers and attendees while maximizing course occupancy.
- Flexible scheduling options: a flexible booking system that adapts to group training sessions, individual follow-up meetings, and multi-day courses alike.
- Participant information: use custom registration forms to collect essential details such as experience level or dietary needs. Track attendance and engagement for ongoing improvement.
- Virtual training: automatically send a video conferencing link for Google Meet or Zoom when participants book an online course.
- Minimize no-shows: automatic email and SMS confirmations and reminders keep attendance rates high across all your workshops and training programs.
- Maximize occupancy: use a waiting list with automatic or manual placement so every spot in your class or training schedule is filled when a cancellation occurs.
Automate workshop scheduling and cut administrative workload
Let the software handle booking logistics so your team can focus on delivering high-quality training. Automate registrations, confirmations, and follow-ups to run more workshops with less effort.
- Reduce administrative workload: automate every step from registration to post-session follow-up, freeing trainers to focus on content delivery.
- Resource management: handle complex scheduling scenarios by reserving training rooms, equipment, and materials for each session without double-bookings.
- Approval workflow: maintain control over attendee lists using access control rules to review and approve registrations before confirming a spot.
- Buffer time: add preparation and wrap-up time between sessions to keep your schedule organized and every workshop on track.
- Online payments: collect course fees and workshop deposits through integrated payment solutions.
A complete platform for workshop and training course management
Built on feedback from professional trainers and workshop leaders, SuperSaaS covers all aspects of workshop scheduling, participant management, and resource allocation in one flexible platform.
- Unlimited scalability: manage any number of workshops, trainers, and resources across locations without extra costs.
- Multi-language support: reach a global audience with support for 34 languages, perfect for language schools and international training programs.
- Seminar and event registration: extend your workshop platform to larger seminars, conferences, or special guest lectures using seamless website integration.
- Automated follow-ups: automatically send course materials, feedback forms, or links to upcoming training sessions after each workshop concludes.
Workshop and training scheduling software features
Participant self-booking
Save time by predefining how and when participants can book or reschedule training in your schedule without your involvement
Adapts to your business
All the functionality you need for workshop and training scheduling: set participant limits per session, define cancellation policies, and manage changes without any manual effort
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as experience level or dietary restrictions
Add to your website
Integrate your training course schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar so that your appointments there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Add participants to a waiting list, add buffer time, create a series of classes or courses to be booked
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming booking traffic, or export data to various apps, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add a schedule to your website
Connect your workshop scheduling software with your favorite apps and platforms
Explore the range of powerful integrations that make SuperSaaS the most flexible scheduling software for workshops, training courses, and seminars.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by thousands of workshop and training providers worldwide
- Corporate Training Programs
- Professional Development Workshops
- Webinars & Online Courses
- Language Schools
- Coaching & Mentoring
- Tutoring Sessions
- Certification Programs
- Safety Training
- Leadership Workshops
- Team-Building Events
- Seminar Series
- Art & Creative Workshops
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The benefits of workshop scheduling software for your business
More time for training delivery
Automate repetitive scheduling tasks so trainers and administrators can focus on creating and delivering high-quality workshops instead of managing registrations by hand.
24/7 self-booking for participants
Participants can register for workshops and training sessions at any time from any device, eliminating back-and-forth emails and phone calls. Self-service booking meets the expectations of today’s learners.
Fewer missed training sessions
Automatic email and SMS reminders sent before each workshop significantly reduce forgotten appointments and no-shows, keeping attendance high and your training sessions running at full capacity.